You are reading the 2024/25 Academic Calendar. The 2023/24 version remains in effect until August 31, 2024 and is available here.

Refunds and Opting Out of Student Fees

The listed opting out dates are for 2023/24; they are for reference only and subject to change.

 

Student fees include fees established and authorized by the UBC Board of Governors and fees established and authorized by student societies. Student fees are charged to all students for the period of September 1 to August 31. Fees are calculated according to full-time or part-time status, academic session (winter or summer), and study level (undergraduate or graduate).

Refunds of Student Fees

If an undergraduate student's sessional credit load drops below 18 credits on or before the last day to withdraw without a W standing, the Athletics and Recreation fee is adjusted based on credit load. There is no pro-rated adjustment for all other student fees.

Graduate students who withdraw during the first two weeks of an academic session or term will have 100% of their student fees refunded for that term or session. Graduate students who withdraw after the first two weeks of a term will not receive adjustments on their student fees.

Opting Out of UBC Board of Governors’ Fees

Students must meet specified eligibility requirements to opt out of any of the student fees listed below. Please contact the appropriate office for more information. Students are responsible for paying all university fees within the applicable deadlines even if opt out applications have not yet been processed.

iMED and iMED Direct Billing: Students who are already covered by MSP, by another Canadian provincial health plan, or whose studies are funded by a third party (for example; government bodies, corporations, organizations and foundations) that has selected, required and purchased a basic health insurance plan on behalf of the student as part of its funding, must opt out of iMED by the Add/Drop date. Please note that having private insurance does not make a student eligible to opt out of iMED. For opt out instructions and forms, visit DCIS.

Opting Out of Student Society Fees

Students must meet specified eligibility requirements to opt out of any of the student fees listed below. Please contact the appropriate office for more information. Students are responsible for paying all university fees within the applicable deadlines even if opt out applications have not yet been processed.

  • AMS/GSS Health and Dental Plan: Please visit www.studentcare.ca/ for information on Change-of-Coverage Period to determine when opt-outs or new enrolments can be made.
  • AMS Resource Groups Fee: Students who wish to opt out of the AMS Resource Groups Fee can go through www.ams.ubc.ca/about-us/finances/opt-out-opt-in/. Students registered in one term of Winter Session or either term of Summer Session must apply by the end of the second week of classes (Winter Term 1: September 5-15, 2023; Winter Term 2: January 8-19, 2024; both Summer terms or Summer Term 1: May 26, 2023; Summer Term 2 only: July 14, 2023). Students registered in both terms of the Winter Session must apply by the end of the second week of classes in Term 1 (September 5-15, 2023). 
  • Bike Kitchen: Supporting the Bike Kitchen means supporting affordable and accessible cycling resources, repairs, education and advocacy. Learn more at our website: www.thebikekitchen.ca. Please email admin@thebikekitchen.ca with the subject line “Opt-out”. Students registered in one term of Winter Session or either term of Summer Session must apply by the end of the second week of classes (Winter Term 1: September 5-15, 2023; Winter Term 2: January 8-19, 2024; both Summer terms or Summer Term 1: May 26, 2023; Summer Term 2 only: July 14, 2023). Students registered in both terms of the Winter Session must apply by the end of the second week of classes in Term 1 (September 5-15, 2023). 
  • CiTR Radio: Visit their office in the NEST LL500, or contact Dora Dubber at hello@citr.ca. Students registered in one term of Winter Session or either term of Summer Session must apply by the end of the second week of classes (Winter Term 1: September 5-15, 2023; Winter Term 2: January 8-19, 2024; both Summer terms or Summer Term 1: May 26, 2023; Summer Term 2 only: July 14, 2023). Students registered in both terms of the Winter Session must apply by the end of the second week of classes in Term 1 (September 5-15, 2023). 
  • Campus Culture and Performance: Students who wish to opt out of the Campus Culture and Performance Fee may apply online through www.ams.ubc.ca/about-us/finances/opt-out-opt-in/. Students registered in one term of Winter Session or either term of Summer Session must apply by the end of the second week of classes (Winter Term 1: September 5-15, 2023; Winter Term 2: January 8-19, 2024; both Summer terms or Summer Term 1: May 26, 2023; Summer Term 2 only: July 14, 2023). Students registered in both terms of the Winter Session must apply by the end of the second week of classes in Term 1 (September 5-15, 2023). 
  • Permanent thrift shop on campus fee: Students who wish to opt out of the Permanent Thrift Shop on Campus Fee may apply online through www.ams.ubc.ca/about-us/finances/opt-out-opt-in/. Students registered in one term of Winter Session or either term of Summer Session must apply by the end of the second week of classes (Winter Term 1: September 5-15, 2023; Winter Term 2: January 8-19, 2024; both Summer terms or Summer Term 1: May 26, 2023; Summer Term 2 only: July 14, 2023). Students registered in both terms of the Winter Session must apply by the end of the second week of classes in Term 1 (September 5-15, 2023). 
  • Ubyssey Publication Fee: Ubyssey Publication Fee is used to fund the operation of The Ubyssey Newspaper. Ubyssey opt-out can be requested in-person at the Nest Room 2209, Ubyssey Administration Office, during published opt-out periods on the AMS website. Valid Student ID required. Office hours during opt-out periods are Monday–Friday, 9:00 am–3:00 pm. Students registered in one term of Winter Session or either term of Summer Session must apply by the end of the second week of classes (Winter Term 1: September 5-15, 2023; Winter Term 2: January 8-19, 2024; both Summer terms or Summer Term 1: May 26, 2023; Summer Term 2 only: July 14, 2023). Students registered in both terms of the Winter Session must apply by the end of the second week of classes in Term 1 (September 5-15, 2023). 

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